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UKRR – a collaborative collection management strategy
Appleyard, Andrew
The British Library is one of the greatest research libraries in the world. It holds in excess of 150 million items, from original print newspapers to manuscripts, books, journals sound recordings and unique personal archives. The collection is both historic and contemporary bringing together the nation’s memory for the purpose of cultural appreciation and research. In terms of meeting its defined purposes1, the British Library (BL) must transform to meet the current and future needs of research demands because the way in which society seeks knowledge has changed. The traditional library is one of card catalogues and reference numbers that navigate the researcher in an analogue world to the knowledge they seek. Nowadays researchers expect the data and content in their hands anywhere, in dynamic and social spaces, rejecting the past norms of formal research establishments. As the BL adjusts to accommodate this need it must still maintain access to its print collections and of course preserve them for future generations. The UK Research Reserve (UKRR) project set the ambitious target of saving 100km of shelf space within University Libraries by de-duplicating low use print journals on the premise that a master, accessible copy is held by the BL. This collaboration between the BL, UK Higher Education and (formerly) the Higher Education Funding Council for England (HEFCE) has subsequently delivered 128km of library shelf space amounting to £29m in capital savings, and over £18m in recurring estate management costs. This paper describes the evolution of the new access and preservation approach building on the UKRR project outcomes. It will explain how print preservation and access can fit harmoniously alongside a digital strategy reflecting the need for a wider access model that democratises access to content whilst ensuring preservation for future generations. It will also contextualise the approach as part of the national Library’s mandate and why the combination has proven to be a recipe of success.
Fulltext: idr-1381_1_paper -  PDF
Slides: idr-1381_3_presentation - PDF
Video: idr-1381_2_video -  MP4
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Cooperative Storage Library Switzerland (CSLS): sharing of content and resources – providing quick and modern services
Tschirren, Daniel ; Grossgarten, Astrid
In the Speicherbibliothek/CSLS libraries of ZHB Luzern, UB Basel, ZB Zuerich, UZH Zuerich and St. Gallen University Library store parts of their holdings. Storage room is tight and expensive in the cities and holdings are growing faster than sorting out of duplicates is being made. A centralized storage unit in a rural area with good traffic connection seemed a logical solution. In 2016 the Speicherbibliothek came into gear. It is build and equipped like a modern high density fully automated storage unit. With regard to monographs and anthologies the stored items belong still to the giving library and still appear in their catalogue system. These items are the so called individual stock of the partners and can be borrowed. With regard to journals things are different. Most of them are now part of the so called collective stock. The goal is a complete series of a stocked journal title. In case of a user request to copies out of a journal the pages will be copied and sent via a workflow system either to the reader or a library. The journal volume itself will not leave the storage unit anymore. The partners of Speicherbibliothek use the same workflow system (MyBib eDoc®) to manage and monitor their lending processes. In the background this system routes the incoming lending or copy requests from the library patrons to CSLS and manages the automated delivery of scanned pages. In addition to the above described outlines the presentation will include following aspects: Restrictions of copyright, Conservational issues, Deduplication (virtual and physical), Visibility of stored items in the catalogue and for the user/impact on requests, Financial aspects vs. librarian wishes
Fulltext: idr-1371_1_paper - PDF
Slides: idr-1371_2_presentation - PDF
Video: idr-1371_3 - MP4
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